We offer you all the logistical and creative support you need for profitable management and coordination of your conference, with outstanding service and dedication. Entrust your congress to the experts!
Congress Planning
Our expertise is our strength. We understand your business and educational model and are here to make your event exceptional, memorable, and profitable.
On-Site Management
Partnership is at the heart of our business. Every detail of your conference is handled by our trusted local partners and dedicated event management professionals.
Event Strategy and Consulting Services
Our leaders are recognized as some of the most influential people in the event industry. Their deep market understanding guarantees strategic guidance.
Innovative Technology
Our internal research and development is at your service.
Marketing and Communications
Communication is key to success. Our multicultural marketing team of over 20 creative talents collaborates with all departments to engage your audience.
Sponsorship, Sales, and Exhibition
Our expert contacts are your gateway to exhibitors at your conference. Relationship management and sales skills + experience = a winning combination.
Accommodation
Where your international guests and participants stay during your congress is a crucial factor. Our hotel services team provides the best solutions.
Registration
Our team supports the registration process at all stages of your conferences. Our skilled event professionals provide the warm welcome your participants will remember.
Exhibition Management
From booth specifications and requirements to sustainable practices, our exhibition experts carefully manage the entire process.
Financial Management
Our solid financial infrastructure ensures security. Count on our finance experts to handle all payments and profits related to your conference.
Accreditation and Compliance
Our experts in continuing professional development and medical education ensure the validity of your educational program.
Sustainability
Stop talking and start acting! Our internal and external sustainability policies evolve and adapt to the current global situation.
Original Events
Our research and forecasting capabilities, combined with the talent of our global team, give us a unique opportunity to launch our own knowledge-exchange events.
Virtual and Hybrid Events
With our expertise in live streaming and on-demand content, your virtual component is state-of-the-art.
SNOB Agency provides all the services necessary for organizing a successful event:
- Program design
- Speaker selection
- Venue selection
- Websites
- Invitations
- Registration management
- Promotion and publicity
- Hotel and participant accommodation
- Participant travel organization
- Catering and entertainment
- Social program
- Technical setup
- Organizer image enhancement
- On-site support and logistics
- Reporting and processes
Benefits of organizing a conference or exhibition
Organizing a corporate conference or exhibition is a powerful way to enhance your brand, showcase expertise, and connect directly with your target audience. These events increase brand visibility, open doors to valuable networking opportunities, and position your organization as a thought leader. Whether launching a product, building partnerships, or guiding internal alignment, conferences and exhibitions create impactful moments that drive long-term business growth.
What’s required to plan a successful conference or exhibition?
Effective planning requires a strategic combination of creativity, logistics, and insight. Key components include setting clear objectives, understanding your audience, designing engaging content, securing the right venue and vendors, and delivering flawless on-the-day services. From keynote speakers to delegate experiences and branding, every element must align with your business goals and create a memorable, high-impact event.
How can I measure the success of my conference or exhibition?
Measuring success involves assessing a mix of quantitative and qualitative metrics. These may include participant satisfaction surveys, engagement levels during sessions, leads generated, social media impact, and overall return on investment.
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FAQ
Q: What is your process for planning and executing a conference?
A: Our planning and execution process typically includes:
- Initial Consultation: Online meeting with the client to discuss conference goals and vision.
- Budget and Timeline Planning: Create a budget plan and timeline to ensure the conference stays on track and within budget.
- Venue Selection: Research and recommend suitable venues based on client requirements.
- Vendor Management: Identify and coordinate with vendors such as catering, AV, and transportation.
- Speaker Coordination: Manage speaker invitations, contracts, and logistics.
- Marketing and Promotion: Develop and execute marketing campaigns to promote the conference and increase attendance.
- On-Site Management: Provide on-site event management, including registration, speaker coordination, vendor support, and participant assistance.
- Post-Event Evaluation: Assess the conference’s success and provide client feedback to identify areas for improvement in future events.
Q: What services do you offer for conference production and management?
A: We provide comprehensive conference production and management services, including venue selection, catering, vendor management, speaker coordination, marketing, technical setup, stage construction, immersive experiences, and on-site event management.
Q: How do you handle budgeting and cost management for conferences?
A: We work closely with clients to create a budget plan and update it regularly to ensure the conference stays within budget. We also provide cost-saving solutions and negotiate vendor contracts on behalf of our clients.
Q: Can you help with marketing and promotion of a conference?
A: Yes, we provide marketing and promotional services to increase attendance and engagement, including social media campaigns, email marketing, and online advertising.
Q: Do you provide virtual or hybrid conference solutions?
A: Yes, we offer virtual and hybrid solutions to meet client and participant needs. Visit our Virtual Conferences page for more information.
Q: How do you ensure the safety and security of conference participants?
A: Safety and security are priorities at all our events. We work closely with venue staff and security to implement safety protocols and emergency response plans.
Q: What technology and equipment do you provide for conferences?
A: We provide state-of-the-art technology and equipment, including audiovisual setups, live streaming solutions, and event apps. Additionally, we can create interactive experiences that enhance participant engagement.
Q: How early should I contact you to plan my conference?
A: We recommend contacting us as early as possible to allow for proper planning and preparation, though we can accommodate shorter timelines if needed.
Q: Can you provide catering and beverage services for conferences?
A: Yes, we organize catering and beverage services from reliable vendors, ensuring participants are well-fed and hydrated. We can also manage dietary requirements and pricing negotiations on your behalf.
Q: What sets your conference services apart from others?
A: Our experienced conference organizers deeply understand the unique challenges and opportunities of successful events. We pride ourselves on delivering personalized and attentive services to clients and participants, ensuring a flawless and memorable conference experience.